In part one, we talked about how being able to find the right slide, right when you need it can be pretty important. Especially when you consider the enormous resource investment that can be tied up in creating the perfect slide. Part two looked at how often we end up needing to play slide hide and seek and started to consider why we find ourselves in this situation so often. Some of the problem may be due to a lack of organization. But often, it’s our own work routines that get in the way of easy access to our existing presentation assets.
According to the study conducted by Research Presentation Strategies (RPS), 73% of PPT users store presentations on their desktop or laptop often or very often. While storing presentations on their computer may make them easier to locate and transport, they are not readily available to other team members. For others to access them additional copies of the slides must be sent via email, uploaded to a network or copied via USB or other media.
Email is the most frequently used method of sharing presentations, used by 90% of PPT users. 61% of overall responders share via email often or very often.
All of these options run the risk of lost files, as well as version conflicts, file corruption and conflicting presentations (two people presenting the same slide with different content to different audiences).